Room Locations

Each room can have Locations associated with the room number. These are used to further describe where the room is located, such as “near elevator” or “Upper Floor”, or if they overlook the Property Garden.

When assigning a room to a guest you can search the Room Chart and the Room Scan by Locations (and Features) requested to find the best room available.

This is part of the required configuration for Skyware Systems and is initially performed at installation for you. You may however edit the configuration to suit your property at any time if you have the appropriate access/authorization.

This selection is part of the Property and System Configuration area of Skyware.

 

 

Quick Menu

Quick Menu with Manager's Screen option selected

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select Room Locations from the Required Configuration section.

Required Configuration section of the Property and System Configuration Menu with Room Locations option selected

 

The Room Locations screen display is split into two frames, with the left side of the screen listing any already configured Room Locations for the property and the right side containing the fields you need to complete in order to add or edit a Room Location for the property. Any changes made on the right, once saved, will be updated in the listings to the left. Enter the different Room Locations at your property.

Room Locations screen

The currently configured options are displayed by:

Order: List Order of the Room Locations. If there is no list order number, the Room Locations will be displayed alphabetically.

Code: The Room Location Code, a short version of a name for the specific Room Location.

Name: The actual name of the Room Location or how you wish to refer to it.

 

Selecting any Room Location on the left will display the details on the right.

Your options include the following:

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new Room Location.

Complete the fields described below.

OR:

Select an existing Room Location from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

Edit the current selection:

Change the field information described below.

Room Locations screen right side detail for editing purposes

Code: The Room Location Code, a short version of a name for the specific location. This should be short but easily recognizable by your staff.

This field is required.

Order: List Order of the Room Location.

This feature is optional. If there is no list order number, the locations will be displayed alphabetically.

Name: The actual name of the Room Location or how you wish to refer to it.

This field is required.

 

When you are finished adding or editing a Room Location, click the Save Save button button to save the changes.

To view any changes made, click the Activity log Activity Log button button in the local tool bar.

 

Date Updated February 18, 2021